How to write a resignation letter
A resignation letter is a short, formal notice that you are leaving your job. It takes two minutes to write, but how you write it becomes part of your professional record — the person who receives it is often the same person a future employer calls for a reference.
What to include in a resignation letter
- A clear statement that you are resigning, and from which position
- Your last working day, based on your contract’s required notice period
- A brief, genuine thank-you for the opportunity
- An offer to help with the handover
- Your signature and the date
Resignation letter example
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the letter date].
Thank you for the opportunities for growth I’ve had during my time here. I’ve genuinely valued working with the team and appreciate everything I’ve learned.
I am committed to making this transition as smooth as possible and am happy to help train my replacement or document my current projects during my remaining time.
Thank you again for the support and opportunity.
Sincerely,
[Your Name]
Common resignation letter mistakes to avoid
Keep it short — a resignation letter is a formality, not the place to explain why you’re leaving or air grievances. Skip the details about your new job, don’t forget to check your contract for the required notice period, and always deliver it in person or by direct email before it goes to HR.
Resignation letter vs two weeks’ notice email
They’re usually the same thing. “Two weeks’ notice” refers to the standard notice period in the US; the letter itself follows the same short, formal structure above regardless of what you call it.
What’s next after you resign
Once your resignation letter is sent, it’s a good time to update your resume with your most recent role and achievements, and to make sure your CV in English or structured CV is ready for your next application. If your exit interview or last day goes well, consider following up with a short thank-you note to your manager.
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More career document guides
See how to write a motivation letter, learn how to write a CV, or read about what happens after you apply if you’re resigning to job-search.
FAQ
How much notice should I give when resigning?
Two weeks is standard in the US unless your contract specifies otherwise. Check your employment agreement or employee handbook for the exact notice period required.
Do I need to explain why I’m resigning in the letter?
No. A resignation letter only needs to state that you are resigning, your last working day, and a brief thank-you — save any explanation for a private conversation if your manager asks.
Should I email or hand in my resignation letter?
Tell your manager in person or by call first, then follow up immediately with the written letter by email or hard copy so there is a formal record.
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